With reachwell's e-procurement
suite you can
Know what the organization is buying
Who is ordering
vendors are used
procurement suite will have the following functions which will cover
the entire gamut of asset procurement.
Creating Purchase Requests
system allows creating purchase requests which will be routed through
the approvals workflow if approvals are required for the request.
Highlights of the purchase request
purchase request can have multiple items in it
The indenter can select the items directly from on-line catalogs
The indenter can also use free text for non listed items (Items
which are not in the "on-line catalog")
The indenter can provide "Special Instructions" in the
request, for e.g. to specify any variations in
the standard description of the item
The indenter can attach files (documents) along with the request.
The indenter can select the 1st level authorizers for the request.
However this can be controlled through the workflow
Authorizers for the subsequent levels will be automatically picked
from the workflow engine.
The indenter can save his request into a drafts folder.
Effectively the request will not get posted till
the indenter Submits" it. This helps the user to save
draft copies and submit the requests later.
The indenter can modify a request during the approval cycle. However
he cannot modify the request once it is approved
by everyone in the authorizers list.
If the request is modified then all the authorizations made on the
request thus far will be nullified, a new request
# will be generated and will go through all authorizations again.
An email alert will be sent to the immediate authorizers for approvals.
system will list all the requests which are awaiting authorization
from the logged in person
The system will not list the requests which are not yet authorized
by the previous level authorizers if
The logged in authorizer will be able to "Approve", "Reject"
or Ask for More Details"
An email will be sent to the indenter on any action performed by
If the request is rejected then the request will be routed back
to the indenters "Rejected" folder. The
indenter cannot perform any action on the rejected requests except
If the request is approved then email will be sent to the next level
authorizers if there are any and the
approved request will not be accessible for the authorizer.
The Authorizer will be able to "Ask for More Details".
The system will send a notification to the indenter
if the authorizer asks for more info.
The request cannot be modified by the authorizers. However this
can be enabled through customization.
privileged users will be able to generate RFQ's for the approved
requests. To generate RFQ's the user will be able
List all the approved requests
Select one or more than one request by clicking on the check box
and then click "Generate RFQ" button
which will take him to a new screen where he can select the items
from the request and the corresponding
For each item the user can select the suppliers from the list of
authorized and or other (non authorized)
The user can preview the RFQ's before actually generating them
The system will group all the items for each supplier
if there are multiple items for the supplier.
Once the RFQ is submitted then
emails will be sent to all the suppliers who have valid email ID's
The user can also print/fax
the RFQ's directly from the application.
The indenter will be automatically
notified about the RFQ generated for the items which he indented.
privileged users will be able to enter the supplier's response,
quotations. To enter the quotes the user will
be able to
List all the RFQ's which are yet to receive
The user can pick-up a RFQ from the list and
then select the supplier from whom he has received the
quotes and enter those quotes.
quotes comparison statement for analysis and procurement committee
approval (if required).
Once the vendor comparison statement is prepare you can either send
it for committee approval or can release the purchase order directly
depending upon the configuration of the system.